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SERVICES

 

PROPERTY ADMINISTRATION SERVICES

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Account Ability provides complete financial and administration services to Residential Estates and Commercial Property Owners

RESIDENTIAL ESTATES:

We offer the following financial, administration and secretarial functions to Member Account Management (Contact details, levies, collections, etc.)

  • Financial and Management Accounting, including Budgeting

  • Salaries and Wages

  • Banking and Payments

  • Cash Management

  • Tax Management

  • Statutory Records Maintenance and Compliance

  • Member and Board Meeting Administration

 

A well run Estate, adds value to the owners' properties and the reputation of the Estate within the market place.

 

COMMERCIAL PROPERTY OWNERS:

We offer the following financial, administration and secretarial functions to Lease/ Contract Management (Contact details, rentals, collections, etc.)

  • Financial and Management Accounting

  • Banking and Payments

  • Salaries and Wages

  • Tax Management

  • Statutory Records Maintenance and Compliance

 

PROPERTY MANAGEMENT FEES

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We run a very effective and efficient operation, minimising overheads and are therefore in the position to offer you more than just a competitive rate.

 

OPERATIONAL PROPERTY MANAGEMENT

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Account Ability provides end-to-end property management services. To ensure the on-going success of an Estate and Commercial Property, hands-on operational management and maintenance are essential.

 

Depending on your need Account Ability can provide advice and direction in terms of physical security, estate management policies and procedures, telecommunications, legal matters to name but a few. Our operational property management services include consultation and or outsourcing of these aspects.

 

ESTATE MANAGEMENT:

Depending on your needs these services include:

  • Procurement of staff,

  • Policies and procedures,

  • Training and supervision.

 

SECURITY:

  • Advice on security system requirements, procurement of security equipment as well as the management of an implementation.

  • Procurement of guarding services, documentation of standard operating procedures, and the implementation of these procedures.

 

MAINTENANCE:

We offer complete outsourced Estate and Commercial Property maintenance services.

 

PROPERTY DEBT COLLECTION

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Account Ability provides complete debt collection services significantly improving your company’s cash availability.

 

We are registered with the Council of Debt Collectors and all collection efforts are in accordance with the Debt Collectors Act and prescribed Code of Conduct.

 

Account Ability specialises in property related debt. Depending on your specific needs, these services are customisable, from offering pre-legal debt collection services to fully outsourced credit management services.

 

Our pre-legal debt collection processes include:

  • Telephonic contact (frequent phone calls)

  • Agree and track settlement dates/ terms

  • Issue  settlement accounts

  • Track and charge on all activities

  • Issuing letter of demand

  • Personal visits to tenants

  • Regular feedback and summary reports

 

ACCOUNTING

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Account Ability offers complete outsourced financial accounting services, from invoice to trail balance. We charge your members and tenants with levies, rental and operational cost recoveries. Process supplier invoices and prepare payment requisitions. We will manage your payroll including monthly PAYE, UIF, salary and wages payment runs.

 

Bank account processing and reconciliations are done weekly, ensuring up to date accounting records and information availability for cash and investment decision making. Up to date information also allows for proactive debt collection management.

 

We prepare for our clients monthly management accounts, detailing monthly and year to date actual revenue and spend to budget, cash flow indicators as well as their debtors’ age analysis, with detailed comments.

 

Annually we will compile a year-end audit file, arranging the audit of financial records and the compilation of the Annual Financial Statements, assisting in all queries raised by the Auditors. We take care of the storage of all documents and records as required by relevant South African acts.

 

MANAGEMENT

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Account Ability management services focusses on three main areas; Strategic Management, Operational Efficiency and Cash Flow Management.

 

Through Strategic Management we support Residential Estates and Commercial Property Owners on setting short term and long term strategies and plans on how to implement, including the required budgets to effect.

 

Our Operational Efficiency support looks are the processes being followed in all aspects of operations, enhancing simplicity and cost efficiency. Operational areas include security management, operational and maintenance management.

 

Cash Flow Management is core to the success of any Residential Estates or Commercial Property company. Proactive management of debtors are essential to ensuring the budget balances and investment and expense plans can be achieved. Account Ability offers debt collection services which proved to be successful.

 

ADMINISTRATION

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Account Ability manages all your company records as required by the Companies Act, Companies and Intellectual Property Commissions (CIPC) as well as the South African Revenue Services (SARS). We management the submission of all CIPC and SARS returns as required, monitor compliance to relevant South African acts and keep up to date registers of members and tenants.

 

We facilitate Annual General Meetings which includes the sending of notices to members, proxy management and electronic member registration. We would take minutes and distribute the same to members and the Board of Directors.